Career Opportunity

Location

Portlaoise, Republic of Ireland

Job Title:                      Industrial Services Accounts Administrator

Reporting to:                Services & Compliance Manager

Division:                       Industrial Services 

Main Purpose of Roles:

To carry out accounts and administration work associated with the Industrial Services Division and to assist with other areas as and when required.

Duties & Responsibilities:

Primary Duties

• Check and confirm all sales invoices relating to Industrial Services ensuring all is in order- this must be kept up to date daily.
• Prepare and review credit notes and deal with accounts queries
• Record and account for accruals where applicable for Industrial Services - this must be kept up to date daily, input into OC.
• Sales & margins report to be updated daily, monitored and variances highlighted to management
• Prepare all information for month end accounts in a timely and efficient manner, as per Enva internal and Group deadlines/ timelines
• Preparing and submitting both financial and customer specific weekly and monthly reports as required
• Assist in preparing budgets and forecasting
• Liaise with the finance department regarding credit checks for new customers and new suppliers and set up new accounts
• Participation in ad hoc finance projects as required
• Prepare, log, record etc. driver hours, wages, annual leave etc

Other Duties

• Assist in the daily operations and planning and arranging of works and ongoing projects in the most cost efficient and effective manner possible, according to business/ customer needs and in conjunction with the Services & Compliance Manager.
• Input all data relating to works in a timely and efficient manner and in accordance with the standard procedure (i.e. accurate information regarding pricing, compliance etc.).  
• Monitor and manage the receipt and close out of all required and relevant paperwork from drivers, e.g log sheets, inspection sheets etc
• Deal with and address collection discrepancies immediately and re-charge in a timely manner.
• Support the Industrial Services management team with the coordination, facilitation and implementation of other requirements for the division
• Communicate any issues that arise to the Manager promptly
• Attend meetings as required
• Suggest & implement improvements to increase the efficiency of the department

Education/ Experience required:

• Minimum Leaving Certificate qualification
• Additional qualification and experience in accounts or administration, would be a distinct advantage
• Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage
• Excellent telephone manner, communication and interpersonal skills
• Ability to work on own initiative and as part of a wider team
• Ability to work to daily deadlines 

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